PROCEDURES FOR APPROVING PAGE CHARGES/REPRINT COSTS

January 2005
 
Background: Herein are procedures for implementing an existing policy that obligates the GLFC to pay page charges and the cost of up to 100 reprints for research it sponsored.

Purpose: These procedures are intended to ensure that invoices received for page charges/reprints are eligible for payment and processed expeditiously.
Journal Reprints and Page Charges

Procedures
  1. Principal investigators will be alerted to this statement of procedures in their research contract package.
     
  2. Notification invoices/queries regarding payment of page charges should be routed to the appropriate fishery or sea lamprey research associate or the science director.
     
  3. Authors (investigators) applying for payment of page charges will notify the GLFC (in writing) at the time their papers are accepted for publication.
     
  4. Authors must identify (in writing) the citation for the paper and the title and date of the related proposal as a part of the notification step described in #3 above. Authors should also state the proportion of GLFC support that went into the paper, and reimbursement will be restricted to that amount. Only journal articles or book chapters are eligible for payment, and they must have resulted from a proposal funded through the Fishery or Sea Lamprey Research programs.
     
  5. Authors will be notified by the GLFC regarding approval for payment of page charges after review of information submitted in #4 above.
     
  6. When full payment of page charges has been approved, the publishing journal should be requested to mail the invoice directly to the GLFC to the attention of the appropriate research associate or the science director. If only a proportion of the charges will be paid by the GLFC, then invoices should be sent to the authors and then forwarded to the GLFC. The citation, title and date of proposal, and proportion of eligible charges should be attached to the invoice for payment.